Security and Data Protection
Security is foundational to how we deliver Lawmatics implementation and support.
Law firms manage sensitive client information every day. Our security program focuses on safeguarding that data while supporting reliable, efficient operations.
Confidentiality
Client data is treated as confidential and used only to deliver requested services.
Integrity
We protect data from unauthorized changes and maintain reliable system records.
Availability
We design processes that support consistent access and dependable delivery.
Technical Safeguards
Data protection
- Encrypted connections for data in transit where supported by underlying platforms.
- Secure storage practices for data we manage or process.
- Structured access to sensitive data based on role and need.
Access control
- Least-privilege access for internal systems and client environments.
- Multi-factor authentication where supported.
- Regular reviews of permissions and system access.
Monitoring and logging
- Audit logging for key system actions where available.
- Review of activity signals to detect unusual behavior.
- Ongoing updates and patching for tools under our management.
Operational Safeguards
Team readiness
- Security and privacy training for team members.
- Confidentiality commitments for anyone handling client data.
- Clear onboarding and offboarding procedures.
Vendor management
- Use of reputable infrastructure and software providers.
- Reviews of vendor security documentation where applicable.
- Vendor access limited to the minimum required.
Business continuity
- Documented procedures for service continuity.
- Backups and recovery planning aligned to project scope.
- Regular reviews of operational dependencies.
Incident Response
Detect and contain
Identify and isolate affected systems to reduce impact.
Assess impact
Determine scope, affected data, and required notifications.
Notify and remediate
Coordinate communications and implement fixes.
Review and improve
Strengthen controls based on lessons learned.
Shared Responsibility
Security is a shared effort. We recommend that clients:
- Use strong passwords and enable multi-factor authentication where available.
- Limit access to authorized team members and review permissions regularly.
- Keep firm devices and software up to date with security patches.
- Train staff on phishing awareness and data handling best practices.
Questions About Security?
We are happy to discuss our security practices in more detail. Reach out if you have specific requirements or questions.
Email: info@mhsbsolutions.com
Phone: (864) 495-4179